Every channel sends orders in a different format, and PDFs and Excel files are keyed in line by line. Smaller accounts order by LINE or phone, and orders get missed. Invoices and ERP entries are done separately, and the books do not match at month-end.
ManaOne module 02 · Order ManagementManaOrder
Orders from every channel, in any format, read 8 seconds after upload
Purchase orders from Cosmed, Matsumoto Kiyoshi and FamilyMart, brand-site orders and orders from small resellers all land in one place. Line items are matched to the brand's own SKUs, then passed on to the warehouse, sales orders and invoices. 70% less staff time on orders.
PDFExcelOrder screenshots
One order table
Before and now
Whatever the channel or format, an upload is read automatically and line items are matched to the brand's own SKUs. Warehouse upload, ERP sales orders and invoices follow on from there.
One order15 minutes by manual entryRead in 8 sec70% less staff time on ordersThe same team covers more channels
Features
From incoming order to shipping and invoicing, in one line
1Import orders from every channel
PDF, Excel and CSV are all accepted. A file containing several orders is split into separate orders, and each can be checked against the original file. More than 20 channel formats are built in and read in about 8 seconds. A format ManaOrder has not seen before is read in full by AI, and new formats can be added.
Built-in channel formatsCosmedMatsumoto KiyoshiFamilyMartcity'superesliteCoupangmore than 20 in all, and more can be added
2Automatic matching to the product master
A channel's own item codes and international barcodes are matched to the brand's SKUs, and bundles are split into single items for shipping. If the same order is uploaded twice by mistake, the system blocks it.
3B2B, B2C and small resellers in one table
Channel purchase orders, brand-site orders and distributor orders all land in one place. Brand-site orders sync automatically from QDM and BV Shop, and small resellers order through their own dedicated link. Returns and inbound stock orders are managed here too.
4Warehouse, ERP and invoices, connected
Send orders to the warehouse in one click. Once the warehouse ships, the carrier and tracking number are filled in automatically. Export ERP sales orders and issue e-invoices, so month-end reconciliation is not done twice.
5A weekly AI report
The operations overview includes a weekly report written by AI: highlights, trends and anomalies, suggestions, plus a sales forecast for the next four weeks.
6Sales answers in one sentence
Connect ManaOrder to Claude or ChatGPT and ask things like “Which channel sold best last month?”
Try it with the brand's own purchase orders?
When to use it
- Orders come in every day and need shipping and paperwork
- Holiday peaks bring more orders than the team can handle
Every order stays in ManaOne, alongside product, group-buy and member data, as part of the brand's own data asset.
Order Management FAQ
Which file types are supported?
PDF, Excel and CSV, up to 3 MB per file.
What if a channel's format is not on the list?
More than 20 channel formats are built in and read in about 8 seconds, and more can be added. A format ManaOrder has not seen before is read in full by AI, which takes about 30 to 50 seconds.
Channels use item codes that differ from our own product codes. How are they matched?
A channel product mapping table links each channel's item codes and international barcodes to the brand's own SKUs. Set it up once and matching is automatic from then on.
How do small resellers place orders?
Each reseller gets a dedicated ordering link and can order without logging in. Orders go straight into the system.
Which ERP and warehouse systems does it connect to?
ManaOrder currently exports sales orders for 文中 ERP, issues e-invoices, and is already connected to warehouse systems. Any other system that offers an API can be discussed.
How is pricing worked out?
See the ManaOrder plans, or leave your contact details and we will explain. ManaOrder can also be combined with other modules in a bundle.
Contact us
Want a demo first,
or have a question?
ManaOne is self-serve: sign up and try it any time. To see it in action first, or if something comes up during the trial, leave your contact details and we will be in touch within one working day.
Emailinfo@datamana.app
LINE Official Account@datamana